We are committed to protecting your personal information and being transparent about what we do with it, no matter how you interact with us. That's whether you want to visit our websites, our schools/colleges/campuses, attend events, or read, learn, research, interact, participate, volunteer for us, donate or make any payment, buy, download or receive goods (books or other articles) or use our services and mobile-tablet apps, want information, or want to learn more about what we do.
We are committed to using your personal information in accordance with our responsibilities.
This notice, together with our website tells you about how we collect, use and protect your personal information.
Processing of your personal information is carried out by Mahavideh Foundation, registered as a charity in India (registration number E/9275/Ahmedabad Dt 19-01-1993).
You may visit our site anonymously. However please refer to our Cookies Policy below.
When you engage with us by phone, mail, in person or online, we may collect personal information about you. This may include your name, address, email address, telephone number, date of birth, job title, volunteer details, and other information relating to you personally which you may choose to provide to us. Data protection law recognises that certain types of personal information are more sensitive. This is known as 'sensitive' or 'special category' personal data or information and covers information revealing racial or ethnic origin, religious or philosophical beliefs and political opinions, trade union membership, genetic or biometric data, information concerning health or data concerning a person's sex life or sexual orientation. Sensitive data/ information will only be collected where necessary. With your consent, we may also collect sensitive personal data/information if you choose to tell us about your experiences relating to our services, for example, for use in a case study.
We may collect and store information about you when you interact with us. For example, this could be when you:
When you interact with us on social media platforms such as Facebook, Google Plus, WhatsApp, Instagram, Twitter or LinkedIn we may also obtain some personal information about you. The information we receive will depend on the privacy preferences you have set on each platform and the privacy policies of each platform. To change your settings on these platforms, please refer to their privacy notices. We may obtain information about your visit to our site, for example the pages you visit and how you navigate the site, by using cookies. Please visit our cookies policy (below) for more information on this.
We may obtain personal information about you from someone else who has registered you or signed you up to an event on your behalf (for example, a family member, a friend or acquaintance).
If you are aged 18 or under, we must have your parent/guardian's permission in writing before you provide any personal information to us. That must include documents to verify your age and the identity of your parent/guardian where required by us.
Where children aged 18 or under attend our events, they must only do so with the approval of a parent or guardian.
The lawful bases we rely on for processing your personal information are:
We will use your personal information for the following purposes:
We will only use your information for the purposes for which it was obtained. We will not, under any circumstances, sell to, or share your personal information with, any third party for their own purposes, and you will not receive marketing from any other companies, charities or other organisations as a result of giving your details to us. We will only share your data with others for the following purposes:
We always aim to ensure that personal information is only used by those third parties for lawful purposes in accordance with this Privacy Notice.
We will not share any sensitive personal information with any third party without your consent unless required to do so by law or where we determine that it is for your own health and safety.
Occasionally, at our discretion, we may include or offer third party products or services on our website. These third party sites have separate and independent privacy policies. We therefore have no responsibility or liability for the content and activities of these linked sites. Nonetheless, we seek to protect the integrity of our site and welcome any feedback about these sites.
We use technical and corporate organisational safeguards to ensure that your personal information is secure. We limit access to information on a need-to-know basis and take appropriate measures to ensure that our people are aware that such information is only used in accordance with this Privacy Notice.
We undertake regular reviews of who has access to information that we hold to ensure that your information is only accessible by appropriately trained staff, volunteers and contractors.
Our online forms are always secured and our network is protected and routinely monitored.
If you use your credit or debit card to make any payment to us, we pass your card details securely to our payment processing partners.
We do this in accordance with industry standards and do not store the details on our websites. However, please be aware that there are always inherent risks in sending information by public networks or using public computers and we cannot 100% guarantee the security of data (including personal information) disclosed or transmitted over public networks.
We will keep your personal information in respect of any financial transactions for as long as necessary to comply with the law.
We will retain your personal information for as long as necessary, whilst you remain a registered participant in our organisation as a student, staff or alumni, and after you cease to remain so registered for as long as we deem necessary. In relation to photographs and filmed records, we will retain your information for as long as we consider appropriate in line with our activities. If you request that we stop processing your personal information for the purpose of marketing to you, we may in some instances need to add your details to a suppression file to enable us to comply with your request not to be contacted. In respect of other personal information, we will retain it for no longer than necessary for the purposes for which it was collected.
Where you have participated in any audio/video recording, you have already given consent to that. Copyright in that belongs to us and we will continue to use the same for the purposes for which it was recorded. Where possible, if you request, we will endeavour to cover your picture and delete reference to your name to the extent reasonably possible.
You have the right to:
If you wish to exercise these rights, please send your request to us along with copies of two separate identification documents which provide photo identification and confirm your address, such as an Aadhar Card, a passport, driving licence, or recent utility bill. Please also provide details of the email address relevant to the information or communications with you. Please also provide any additional information that is relevant to the nature of your contact with us, as this will help us to locate your records. You can send the documents via post or email to the address below.
We will respond within the statutory period allowed after receipt of your written request and copies of your identification documents. We reserve the right to charge a fee to process the request to the extent permitted by law.
How to change or stop how we communicate with you?
You can opt out of our emails by clicking on the unsubscribe link at the bottom of our messages.
If you wish to change or stop how we communicate with you, please get in touch with us – details are set out at the end of our Privacy Notice on this website.
Changes to our Privacy Notice
Our Privacy Notice may change from time to time without prior notification, so please check this page regularly to see if we have included any updates or changes, and that you are happy with them.
You can contact us by:
A cookie is a small file that we save onto your device when you visit our websites. Most of the cookies we use will need your permission, by way of 'Consent', to allow us to do this.
Some cookies, (usually session cookies) are essential, and do not require your Consent.
Cookies relate to any data, including personal data, and send information back to any website that you visit that recognises the cookie stored in your device.
Some of these are for our benefit, to help us improve our website and improving the user experience. Others are to ensure security and help prevent fraud and are strictly necessary to provide the 'information society service' (requesting content to load on a webpage/a service over the internet) requested by you. Other types of cookie are more aligned to your preferences, such as what we think you might like to see in terms of direct marketing of our services.
Cookies allow us to distinguish you from other users of the website. We understand that everyone is unique and has different preferences. By using cookies, we can tailor the direct marketing that you see, and we can understand the webpages you may be most interested in, so your browsing experience is better for you. We can give you more choices when using cookies, such as saving your username, so you do not have to type this in every time you log into your account (where the website is account based). When we place a cookie on your device, it is retrieved by the website that placed it there in the first place, or any other website, which may use that specific cookie.
Cookies cannot be executed as code or used to deliver viruses and they cannot enable us to access your hard drive. We cannot read any information on your hard drive even if we store cookies there.
What if I use more than one device?
Cookies relate to each device, and therefore if you are accessing the same webpage from multiple devices (phone, iPad, and laptop for example), you need to set your cookie preferences for each device. If you say no to marketing cookies on your laptop for example, you will still get marketing on your phone if you have not also selected your preferences specifically on your phone.
This list is not an exhaustive list, and the type of data will depend on specific websites, and the purpose of the Cookie:
There are a few ways in which you can give Consent for using Cookies that need your consent.
To withdraw consent for cookies
Most internet browsers automatically accept cookies unless you change your browser settings. If you wish to restrict, block or delete the cookies which are set by any websites, you can generally do this through your browser settings. These settings are usually found in the 'options' or 'preferences' menu of your internet browser.
Please note however that if you set your internet browser preferences to block all cookies, you may not be able to access all or parts of our websites.
Unless you have adjusted your internet browser settings to block cookies, our site will set cookies.
To find out more about cookies, including how to see what cookies have been set and how to manage and delete them, visit https://www.allaboutcookies.org/.
Using the links below, you can find out how to manage cookies (or deactivate them) in major browsers:
This policy was last updated on 31st Mar 2023.